Redundancy

We understand that redundancy is difficult, it may be something that as an Employer you may never face, we have found that recently more and more Employers have been in the unfortunate position, this is a complex area and one that takes careful planning and one that requires a process.

Redundancy is a type of dismissal when a role is no longer needed within the company. Redundancies within your company should only be considered if part or all of your company: has closed, or is closing, changing the types or number of roles needed to do certain work, changing location.

We strongly advise that you follow the ACAS Code of Practice for Redundancy, this is to reduce the risk of Employees appealing for unfair dismissal and the risk of bringing a claim to an employment tribunal.

The section provides you with all the relevant documentation for you to deal with a redundancy process.

However, if you do need additional support, we can support you through this complex HR process.

Please be aware that all documents or templates purchased are strictly non-refundable, the documents are sold for your own usage and not for commercial resale. 

Redundancy Tool Kits

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Ballot Form for Election of Employee Representatives

Ballot Form for Election of Employee Representatives

 

This document is to be used to elect representatives during a collective redundancy process, the document has a ballot form attached and instructions for completion.

£65.00
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Counter-Notice to Employee’s Notice of Intention to Claim A Redundancy Payment

This letter can be issued where the Employee has no right to a redundancy payment under any Lay-Off/Short Time Working, it is important that the Employer complies with the statutory time frames involved in any Lay-Off/Short Time Working arrangements.

£50.00
redundancy redundancy-letters-and-forms
Dismissal and Re-Engagement Letter

Dismissal and Re-Engagement Letter

This letter can be used where an Employer has consulted with an Employee to vary terms without an agreement, this affords the Employer the right to Dismiss and Re-Engage so long as the Employer has followed the ACAS code of practice.

You can find relevant consultation documentation in our toolkit, should you require assistance please contact a member of the HR and You team.

£55.00
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First Redundancy Consultation Coronavirus

This template letter may be used in a situation where as an Employer have decided it is necessary to implement redundancies due to the impact of the coronavirus pandemic.

You can find our 2nd template Redundancy Consultation letter that may be used for the next stage of the redundancy consultation process.  You can also find alternative letters for use when making short-serving employees redundant, these are all included in our toolkit, you may also find others in our redundancy toolkit area.

It is imperative to note that all Employees with at least 2 years’ service,  (1 years service in NI), require a fair redundancy dismissal, that Employers consult with Employees prior to dismissal for redundancy.

If you need any assistance prior to purchase please contact a member of the HR and You team.

£65.00
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First Redundancy Consultation Letter

We would advise that you also read our fact sheet: Redundancy.  If you wish to or are able to explore alternatives to redundancy prior to commencing a redundancy consultation process (rather than during the redundancy process itself), please refer to our template letters: Letter Seeking Agreement to a Lay Off or Short-Time Working and Letter Seeking Agreement to Reduce Pay to avoid Redundancies and our fact sheet: Considering Alternatives to Redundancy. Where employees have not yet been placed on furlough, are eligible for the Coronavirus Job Retention Scheme and placing them on furlough may avoid redundancies, please see our fact sheet on Furlough and our template Letter To Employee Assigning them to Furlough.

For employees with at least 2 years’ service, or 1 year’s service in Northern Ireland, it is a requirement of a fair redundancy dismissal that employers consult with employees prior to dismissal for redundancy. Part of this consultation should include a consideration of alternatives to redundancy where these may avoid the redundancy.

Our template Second Redundancy Consultation letter may be used for the next stage of the redundancy consultation process.

Amended letters are available for use when making short-serving employees redundant.

There is no requirement to enhance payments for those taking voluntary redundancy, though you may wish to do so.  If you already operate an enhanced voluntary redundancy scheme you may wish to refer to this – or state that, in the circumstances, you are unable to offer this.

If proposing to make 20 or more employees redundant please see our fact sheet: Collective Consultation on Redundancy.

In relation to any cash flow difficulties you may experience making redundancy payments now, there is an existing scheme providing for advance funding in some cases.  Further details may be found here: https://www.gov.uk/staff-redundant/redundancy-pay.

£50.00
redundancy redundancy-letters-and-forms
First Redundancy Consultation Letter Where Redundancy may be necessary due to Coronavirus

This template letter may be used where the employer has decided it is necessary to implement redundancies due to the impact of the coronavirus pandemic.  We would advise that you also read our factsheet: Redundancy.

If you wish to or are able to explore alternatives to redundancy prior to commencing a redundancy consultation process (rather than during the redundancy process itself), please refer to our template letters: Letter Seeking Agreement to a Lay Off or Short-Time Working and Letter Seeking Agreement to Reduce Pay to avoid Redundancies and our factsheet: Considering Alternatives to Redundancy.

Where employees have not yet been placed on furlough, are eligible for the Coronavirus Job Retention Scheme and placing them on furlough may avoid redundancies, please see our factsheet on Furlough and our template Letter To Employee Assigning them to Furlough.

For employees with at least 2 years’ service, or 1 year’s service in Northern Ireland, it is a requirement of a fair redundancy dismissal that employers consult with employees prior to dismissal for redundancy. Part of this consultation should include a consideration of alternatives to redundancy where these may avoid the redundancy.

Our template Second Redundancy Consultation letter may be used for the next stage of the redundancy consultation process.

Amended letters are available for use when making short-serving employees redundant.

There is no requirement to enhance payments for those taking voluntary redundancy, though you may wish to do so.  If you already operate an enhanced voluntary redundancy scheme you may wish to refer to this – or state that, in the circumstances, you are unable to offer this.

If proposing to make 20 or more employees redundant please see our factsheet: Collective Consultation on Redundancy.

In relation to any cashflow difficulties you may experience making redundancy payments now, there is an existing scheme providing for advance funding in some cases.  Further details may be found here: https://www.gov.uk/staff-redundant/redundancy-pay.

£50.00
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Formal Redundancy Notice Coronavirus

This letter can be used to serve notice of termination to an Employee due to Coronavirus, the Employer should be aware that, where it makes a payment in lieu of notice and there is no contractual right to do so, there is a risk that it may not be entitled to enforce any restrictive covenants that are contained in the employee’s contract of employment.

Use this letter once you have completed the redundancy process, should you need any assistance prior to starting the redundancy process please contact a member of the HR and You team.

£65.00
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Formal Redundancy Notice Economic Downturn

Note for Employers: The Employer should be aware that, where you make a payment in lieu of notice and there is no contractual right to do so, there is a risk that you may not be entitled to enforce any restrictive covenants that are contained in the Employee’s contract of employment.

For employees with at least 2 years’ service, or 1 year’s service in Northern Ireland, it is a requirement of a fair redundancy dismissal that employers consult with employees prior to dismissal for redundancy.

Amended letters are available for use when making short-serving employees redundant.

There is no requirement to enhance payments for those taking voluntary redundancy, though you may wish to do so.  If you already operate an enhanced voluntary redundancy scheme you may wish to refer to this – or state that, in the circumstances, you are unable to offer this. If proposing to make 20 or more employees redundant please see our factsheet: Collective Consultation on Redundancy.

 

In relation to any cashflow difficulties you may experience making redundancy payments now, there is an existing scheme providing for advance funding in some cases.  Further details may be found here: https://www.gov.uk/staff-redundant/redundancy-pay.

£55.00
redundancy-letters-and-forms redundancy
Formal Redundancy Termination Notice - Due to Coronavirus 

Formal Redundancy Termination Notice – Due to Coronavirus

This letter can be used to serve notice of termination to an Employee due to Coronavirus, the Employer should be aware that, where it makes a payment in lieu of notice and there is no contractual right to do so, there is a risk that it may not be entitled to enforce any restrictive covenants that are contained in the employee’s contract of employment.

Please note that it is no longer possible for notice to run alongside furlough (and to claim from the Coronavirus Job Retention Scheme in relation to notice pay). This is the case regardless of the reason for termination of employment.  Where an employee is on furlough, they will need to be taken off furlough for their notice period, where the employee is required to work out their notice period.

You can find more redundancy documents in our toolkit under Coronavirus and in the redundancy section, if you need and assistance please contact a member of the HR and You team.

£65.00
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Free Guide Directors Redundancy Pay

We have produced a FREE Guide for Directors Redundancy Pay

If you are a Director you may not be aware that you are entitled to claim for Statutory Redundancy Payments, Directors who can prove their status as an Employee of the business may qualify for a number of statutory payments.

You need to prove your status as an Employee to enable any Statutory Payments following the Liquidation, this must prove that you held more than just an ‘advisory or non-executive’ role in the running of the business.

We are always here for assistance prior to commencing any proceedings, we can help you get it right.

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Imposing a Lay-Off or Short Time Working (Exercise of a specific contractual power)

Letter Imposing a Lay-Off or Short Time Working (Exercise of a specific contractual power)

This template letter can be used where the Employer has a contractual right to impose a period of lay off or short-time working in order to provide a temporary solution where there is a period of downturn in work.  Where the work situation does not improve.

The employer may need to consider implementing a redundancy programme, if this is the case refer to our toolkit for further documents.

If you require any support with Lay-Off and restructuring speak to a member of the HR and You team.

£55.00
coronavirus coronavirus-letter-and-forms redundancy redundancy-letters-and-forms
Invitation to Grievance Appeal Hearing

Invitation to Grievance Appeal Hearing

This letter can be issued to an Employee in response to their appeal against a grievance outcome, the letter should inform them of the next steps, the date of the hearing, the hearing manager, and their right to representation.

£65.00
grievance-and-appeals grievance-and-appeals-letters-and-forms leavers leavers-letters-and-forms performance-management performance-management-letter-and-forms probation-periods probation-periods-letters-and-forms redundancy redundancy-letters-and-forms welfare-and-medical welfare-and-medical-letters-and-forms
Letter requiring a Laid off Employee to return to normal working

Letter requiring a Laid off Employee to return to normal working

This letter can be issued following a period of lay-off and informs the Employee they are to return to the workplace and they are no longer to be on Lay-Off.

This letter is not to be issued to Employees returning from furloughed leave, should you require a return to work letter you can find a template in  our Toolkit to use.

£50.00
coronavirus coronavirus-letter-and-forms redundancy redundancy-policies-and-procedures
Redundancy Acceptance of Voluntary Redundancy Letter

This Letter is to accept an employees request to Voluntary Redundancy.

The employer should be aware that, where it makes a payment in lieu of notice and there is no contractual right to do so, there is a risk that it may not be entitled to enforce any restrictive covenants that are contained in the employee’s contract of employment.

£50.00
redundancy redundancy-letters-and-forms
Redundancy Collective Consultation - First Redundancy Consultation Letter

This Letter is the First Redundancy Letter to be issued if you are making 20 or more employees redundant and therefore are having to have a Collective Consultation.

We would advise that you also read our factsheet: Redundancy.  If you wish to or are able to explore alternatives to redundancy prior to commencing a redundancy consultation process (rather than during the redundancy process itself), please refer to our template letters: Letter Seeking Agreement to a Lay Off or Short-Time Working and Letter Seeking Agreement to Reduce Pay to avoid Redundancies and our factsheet: Considering Alternatives to Redundancy.

For Employees with at least 2 years’ service, or 1 year’s service in Northern Ireland, it is a requirement of a fair redundancy dismissal that employers consult with Employees prior to dismissal for redundancy.

Part of this consultation should include a consideration of alternatives to redundancy where these may avoid the redundancy.

There is no requirement to enhance payments for those taking voluntary redundancy, though you may wish to do so.  If you already operate an enhanced voluntary redundancy scheme you may wish to refer to this – or state that, in the circumstances, you are unable to offer this.

If proposing to make 20 or more Employees redundant please see our factsheet: Collective Consultation on Redundancy.

In relation to any cashflow difficulties you may experience making redundancy payments now, there is an existing scheme providing for advance funding in some cases.  Further details may be found here: https://www.gov.uk/staff-redundant/redundancy-pay.

 

£50.00
redundancy redundancy-letters-and-forms
Redundancy Collective Consultation Inviting Employees to Elect Employee Representatives Letter

This template letter may be used for affected employees to vote for employee representatives for collective redundancy consultation purposes. Employers must ensure that employees who work from home or who are absent from the workplace, for example due to being on parental or sick leave, are also given an opportunity to vote in the election of employee representatives.

£50.00
redundancy redundancy-letters-and-forms
Redundancy Collective Consultation Inviting Employees to Nominate Themselves for Election as Employee Representative Letter

This template letter can be used for employees to put themselves forward as candidates for election as employee representatives for redundancy consultation purposes.  Employers must ensure that employees who work from home or who are absent from the workplace, for example due to being on parental or sick leave, are also given an opportunity to vote in the election of employee representatives.

£50.00
redundancy redundancy-letters-and-forms
Redundancy Collective Consultation Variation of Contract Letter

This template letter can be used to commence the collective consultation process prior to varying contracts.  Where the proposed change to employees’ terms and conditions of employment is likely to mean that employees’ agreement will be difficult to obtain and that notices of termination may need to be issued to at least 20 employees, the employer should consider commencing collective consultation (and notifying the Secretary of State on form HR1) from the outset.

£50.00
redundancy redundancy-letters-and-forms
Redundancy Confirmation of Termination on Notice Coronavirus Short Serving Employees

The employer should be aware that, where it makes a payment in lieu of notice and there is no contractual right to do so, there is a risk that it may not be entitled to enforce any restrictive covenants that are contained in the Employee’s contract of employment.

Please also note that in most circumstances it is unlawful for an employer to deduct wages from an employee unless the employee has given their written consent to this in advance, or there is a relevant provision in their written contract of employment permitting this.  The Employer can only deduct overpaid holiday pay on termination of employment if there is express provision for this in the written contract of employment or a provision which is contained in a “relevant agreement”.

This letter is designed to be sent after you have held at least one consultation meeting with the Employee prior to reaching the decision to dismiss.

This would generally be good practice (and would be our advice) even if the ACAS Code of Practice on Disciplinary and Grievance Procedures does not apply to redundancy dismissals and may be a contractual requirement.

See our factsheet: Dismissing short-serving employees for further details.  If you choose to dispense with a meeting you will need to amend this letter accordingly.  We would strongly advise that you still offer the employee the right of appeal.

Please note that it is no longer possible for notice to run alongside furlough (and to claim from the Coronavirus Job Retention Scheme in relation to notice pay).

This is the case regardless of the reason for termination of employment.  Where an employee is on furlough, they will need to be taken off furlough for their notice period, where the employee is required to work out their notice period.

£50.00
coronavirus coronavirus-letter-and-forms leavers leavers-letters-and-forms redundancy redundancy-letters-and-forms
Redundancy First Redundancy Consultation due to Coronavirus not a Stand Alone Role

This template letter may be used where the employer has decided it is necessary to implement redundancies due to the impact of the coronavirus pandemic.  We would advise that you also read our factsheet: Redundancy.  If you wish to or are able to explore alternatives to redundancy prior to commencing a redundancy consultation process (rather than during the redundancy process itself), please refer to our template letters: Letter Seeking Agreement to a Lay Off or Short-Time Working and Letter Seeking Agreement to Reduce Pay to avoid Redundancies and our factsheet: Considering Alternatives to Redundancy. Where employees have not yet been placed on furlough, are eligible for the Coronavirus Job Retention Scheme and placing them on furlough may avoid redundancies, please see our factsheet on Furlough and our template Letter To Employee Assigning them to Furlough.

For employees with at least 2 years’ service, or 1 year’s service in Northern Ireland, it is a requirement of a fair redundancy dismissal that employers consult with employees prior to dismissal for redundancy. Part of this consultation should include a consideration of alternatives to redundancy where these may avoid the redundancy.

Our template Second Redundancy Consultation letter may be used for the next stage of the redundancy consultation process.

Amended letters are available for use when making short-serving employees redundant.

There is no requirement to enhance payments for those taking voluntary redundancy, though you may wish to do so.  If you already operate an enhanced voluntary redundancy scheme you may wish to refer to this – or state that, in the circumstances, you are unable to offer this.

If proposing to make 20 or more employees redundant please see our factsheet: Collective Consultation on Redundancy.

In relation to any cashflow difficulties you may experience making redundancy payments now, there is an existing scheme providing for advance funding in some cases.  Further details may be found here: https://www.gov.uk/staff-redundant/redundancy-pay.

£50.00
coronavirus coronavirus-letter-and-forms redundancy redundancy-letters-and-forms
Redundancy First Redundancy Consultation for Stand Alone Role Coronavirus Letter

This template letter may be used where the employer has decided it is necessary to considering making redundant a standalone role due to the impact of the coronavirus pandemic. Where it is not clear that the Employee is genuinely in a standalone (unique) role, for example, where other Employees are carrying out similar roles, with significant overlap in Employee duties, you should use a wider pool to reduce the risk of a tribunal finding that the redundancy dismissal is unfair where the Employee has a least 2 year’s service (or 1 year’s service in Northern Ireland).

We would advise that you also read our factsheet: Redundancy.  If you wish to or are able to explore alternatives to redundancy prior to commencing a redundancy consultation process (rather than during the redundancy process itself), please refer to our template letters: Letter Seeking Agreement to a Lay Off or Short-Time Working and Letter Seeking Agreement to Reduce Pay to avoid Redundancies and our factsheet: Considering Alternatives to Redundancy.

For Employees with at least 2 years’ service, or 1 year’s service in Northern Ireland, it is a requirement of a fair redundancy dismissal that employers consult with Employees prior to dismissal for redundancy.

Part of this consultation should include a consideration of alternatives to redundancy where these may avoid the redundancy.

Our template “Second Redundancy Consultation Letter Where Redundancy of a Standalone Role May be Necessary Due to Coronavirus” may be used for the next stage of the redundancy consultation process.

Our general template “First Redundancy Consultation Letter – Coronavirus” should be used where the Employer needs to consider making a redundancy or a number of redundancies due to coronavirus from amongst a pool of employees doing the same or similar roles, rather than the redundancy of a single standalone role.

Template letters are available for use when making short-serving Employees redundant (i.e. those with less than 2 years’ service, or 1 year’s service in Northern Ireland).

There is no requirement to enhance payments for those taking voluntary redundancy, though you may wish to do so.  If you already operate an enhanced voluntary redundancy scheme you may wish to refer to this – or state that, in the circumstances, you are unable to offer this.

If proposing to make 20 or more Employees redundant please see our factsheet: Collective Consultation on Redundancy.

In relation to any cashflow difficulties you may experience making redundancy payments now, there is an existing scheme providing for advance funding in some cases.  Further details may be found here: https://www.gov.uk/staff-redundant/redundancy-pay.

£50.00
coronavirus coronavirus-letter-and-forms redundancy redundancy-letters-and-forms
Redundancy Invitation to Review Meeting Following a Trial Period in Alternative Employment

This template letter can be used to invite an employee to a meeting to review whether a redundant employee’s trial period in a new job has been successful.

Employees have the right to a four week trial period.

In relation to any cashflow difficulties you may experience making redundancy payments now, there is an existing scheme providing for advance funding in some cases.  Further details may be found here: https://www.gov.uk/staff-redundant/redundancy-pay.

£50.00
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Redundancy Selection Criteria and Guidance Notes

The selection criteria an employer adopts to decide which Employees are to be chosen for redundancy are of great importance.  Unfair selection for redundancy can lead to an unfair dismissal if the employee has been employed for two years or more.  In determining the fairness of a redundancy dismissal, an Employment Tribunal will examine the employer’s pool for selection (the group of employees from whom those who were made redundant were drawn), the selection criteria which were applied to them and the manner in which the criteria were applied.  Selection for redundancy should also be in accordance with agreed selection procedures where they exist

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redundancy redundancy-fact-sheets
Relocation of business premises

Relocation of business premises

You can use this letter when an Employer is relocating business premises, to do so you must meet with the individual, refer where you have a relevant clause added to a contract of employment (mobility clause) as this will afford the Employer the right to refuse the option to terminate employment due to redundancy.

£55.00
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Second Redundancy Consultation Letter

Second Redundancy Consultation Letter- Where a Redundancy may be due to Coronavirus

As part of the redundancy process, an Employer should consult with the Employee/s, this letter can be used to discuss options, alternative employment that may be available, and to inform the Employee that the criteria for selection has been applied.

At this stage, the Employer is not Terminating due to redundancy purely consulting and informing that they have been provisionally selected for redundancy.

Where a criterion has been used the Employer should include that and provide the evidence of the selection matrix as it relates to them.

£65.00
coronavirus coronavirus-letter-and-forms redundancy redundancy-letters-and-forms
Secondary Redundancy Consultation for Standalone role – Coronavirus

Secondary Redundancy Consultation for Standalone role – Coronavirus

This template letter may be used where the Employer has decided it is necessary to consider making redundant a standalone role due to the impact of the coronavirus pandemic.

Prior to making a purchase please ensure you have the correct letter, we have a wide range our template “First Redundancy Consultation Letter Where Redundancy of a Standalone Role May be Necessary Due to Coronavirus” may be used for the first stage of the redundancy consultation process prior to using this template letter.

You can use our  “Second Redundancy Consultation Letter – due to Coronavirus” should be used where the employer needs to consider making a redundancy or a number of redundancies due to coronavirus from amongst a pool of employees doing the same or similar roles, rather than the redundancy of a single standalone role.

Template letters are available for use when making short-serving employees redundant (i.e. those with less than 2 years’ service, or 1 year’s service in Northern Ireland).

If you need any support or assistance please contact a member of the HR and You team ahead of making your purchase.

£65.00
coronavirus coronavirus-letter-and-forms redundancy redundancy-letters-and-forms
Seeking an Agreement to Reduce Pay to Avoid Redundancy

This letter can be used to seek the agreement of an Employee to avoid a termination due to redundancy by way of a reduction in pay, consent in this situation must be reached.

£50.00
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Settlement Agreement for Employment Purposes

Settlement Agreement for Employment Purposes an Employment Law template document, to enable the use of this agreement the Employer will need to have a good understanding of the concept of such agreements prior to entering into any discussions with an Employee. Should you require any assistance prior to making a purchase please contact a member of the HR and You team in the first instance.

 

£290.00
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Withdrawal of Notice of Redundancy Letter

This letter can be used where there is no longer a requirement to continue with redundancy, the Employee in this circumstance may be already working out a notice period.

£50.00
redundancy redundancy-letters-and-forms

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