Flexible Working

We provide you with all the relevant documentation regarding  Flexible Working, this is really important to you as it is us.

It can enhance productivity, performance and bring out the absolute best in your people.

Flexible working can be requested by your employee to change certain aspect of their job that would work better for them. By law employees can submit a flexible working request to their employees as long as they fit the ACAS Code of practice for Flexible Working.

This section provides you with all the documentation that you need, to deal with flexible working within your company.

Should you not be able to find what you are looking for please do contact a member of the HR and You Ltd team, we are as always more than happy to assist.

Please be aware that all documents or templates purchased are strictly non-refundable, the documents are sold for your own usage and not for commercial resale. 

Flexible Working Tool Kits

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Agreement to Disapply the 48-Hour Working Week

Agreement to Disapply the 48-Hour Working Week

Employees have the right to disapply to working the 48 week, 3 months notice is the statutory period to opt in/out for both Employers and Employees.

£75.00
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Confirmation of Career Break

This Letter of Confirmation of Career Break provides for a termination of employment by mutual agreement prior to the career break commencing (by requiring the employee to sign the bottom of the letter to confirm their acceptance of the terms of the career break). In this template, the career break is agreed on the basis that the employer will offer re-employment at the end of the break.

Where the employee is not required to agree to a termination of their employment as a condition of the career break (but, for example, the career break is treated as a period of unpaid leave instead) so that continuity of service is preserved, or where re-employment cannot be guaranteed, the letter should be amended accordingly to make this clear.

Short-term unpaid leave that is approved by the employer is likely to be seen as counting towards continuous employment, either by continuation of the contract or by arrangement, unless (as in this template letter) it is expressly stated otherwise.

Whether or not continuous service is broken by the career break is ultimately a matter for the tribunal to determine.

Where a contract of employment is terminated by agreement between the employer and employee, usually, the employee has no entitlement to claim unfair dismissal unless they can show, for example, that their employer placed pressure on them to agree to a dismissal or to resign.

 

£45.00
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Flexible Working Rejection Letter

This letter can be used to reject a flexible working application following the application and meeting, Employees have the right to apply subject to eligibility.

As an Employer you have the right to refuse – subject to criteria being followed which is detailed within the letter.

£55.00
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Flexible Working Request Application Form

This letter can be used to consider a flexible working application, this is a form and is for the Employee to complete and submit to the Employer for consideration prior to any meeting taking place.

Employees have the right to apply subject to eligibility.

As an Employer you have the right to refuse – subject to criteria being followed.

£55.00
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Flexible Working Request Invitation to Meeting

This letter can be used to invite an Employee to a flexible working meeting following their application. Employees have the right to apply subject to eligibility.

As an Employer you have the right to refuse subject to criteria being met.

£55.00
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Invitation to Flexible Working Appeal Meeting

This letter can be used to reject a flexible working application following the rejection of an application., Employees have the right to apply subject to eligibility.

As an Employer you have the right to refuse – subject to criteria being followed.

£55.00
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Letter Confirming Successful Trial for Flexible Working Arrangements

This letter can be used to confirm the success of an application for a flexible working application following the application and meeting, this would be on a trial basis.

Employees have the right to apply subject to eligibility.

As an Employer you have the right to refuse – subject to criteria being followed.

£55.00
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Letter Regarding Carry Over of Annual Leave

Letter Regarding Carry Over of Annual Leave

This template letter can be used to confirm the employer’s position in respect of carryover of annual leave.  In relation to the additional 1.6 weeks’ statutory annual leave and any additional contractual leave entitlement, the Employer can have a policy in place which confirms whether carry over of this annual leave is permissible.

However, it should be noted that case law and new emergency legislation passed due to the coronavirus pandemic has determined that there are particular circumstances where an Employer should allow Employees/workers to carry forward unused statutory leave into another leave year, regardless of the Employer’s policy.

The circumstances in which an Employer should permit an Employee/worker to carry forward their statutory annual leave are:

  • Where an Employee/worker was been unable to take the leave because they are absent from work on parental leave; or
  • Where an Employee/ worker is on long term sickness absence and unable to take their leave. Should this apply, they can carry forward a maximum of 4 weeks’ leave but the leave must be taken within 18 months; or
  • Under the Working Time (Coronavirus) Amendment Regulations 2020, in respect of the 4 week basic statutory annual leave entitlement, where it has not been reasonably practicable for the individual to take all of this in the leave year to which it relates due to circumstances related to the coronavirus pandemic.
£50.00
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Managing Holiday Entitlement During CORONAVIRUS

We have produced a FREE guide that you can use to manage holiday entitlements during the Coronavirus Pandemic and at any other time.

It is worth noting that in view of the Pandemic the government has introduced a new law, this affords Employees to carry over up to 4 weeks’ paid holiday into their next 2 holiday leave years, the outstanding 1.6 weeks cannot be carried over, the guide details this as well as furloughing and other areas to consider.

 

£0.00
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Request to Carry Over Holiday Form

Use this form to record annual leave that is to be carried over for the year for an Employee where they wish to submit the request to carry over you can respond in writing in this format.

£45.00
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Request to Take Annual Leave

This template letter can be used to nominate specified dates on which an Employee is required to take annual leave.  To instigate this provision, the Employer must give the Employee advance notice that is at least double the length of the period of annual leave that the Employee is to take (for example a minimum of 2 weeks’ notice must be given where the Employee is required to take a week’s annual leave).

£45.00
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Statement of Changes to Contract of Employment Letter (Moving to Part-Time Work) Employee Request

Statement of Changes to Contract of Employment Letter (Moving to Part-Time Work) Employee Request

Where there is any change in the employee’s terms and conditions of employment, the employer is required to give the employee a written statement containing details of the change no later than one month after the change takes effect.  Employers may use this template letter to comply with this requirement, following an agreement for the employee to reduce their hours to part-time work.

£65.00
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Trial Flexible Working Arrangement Letter

This letter can be used to confirm the details of a flexible working application on a trial basis following the application and meeting, Employees have the right to apply subject to eligibility.

As an Employer you have the right to refuse – subject to criteria being followed.

£55.00
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Variation to Working Days

Variation to working days

You can issue this letter where an Employee is amending their working days/patterns, the variation must be agreed with the Employee in writing.

£55.00
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